Store and protect your records in highly secure and compliant facilities
Have our professional archiving team help you get set up quickly and easily with a records management program. From indexing to accessing your files, we can help every step of the way.
Need a file? No problem. Request the file you need, and have it physically delivered to you or scanned and emailed with our Scan on Demand service within a few hours.
Using valuable office space for long-term records storage is costly. For a few dollars per year, per box, you can securely store your documents and get back your office space.
Manage your records in a few simple steps
Contact our dedicated Sales team to discuss your records storage requirements and to schedule your file box pickup.
After securely transporting your information, boxes are indexed and stored. Using our barcode system, we always know exactly where they are.
Using Blue-Pencil Plus+ request the file or box you need, and have it physically delivered to you or scanned and emailed within a few hours.
Using the pre-defined retention schedule, Blue-Pencil+ sends alerts when the retention period is up. Simply provide authorization and records are safely destroyed.
Secure solutions to access your business information
Files or boxes in storage can be scanned and emailed on an as needed basis, giving your team permanent access to electronic files.
Learn more
Request a file or box online and have the physical documents delivered to your business.
Learn how much you can save by storing your documents with Blue-Pencil.
Get a Quoteor call 1-877-821-9611
Learn more about our records management services
Blue-Pencil Plus+ online portal allows you to centrally manage your records management program right from your computer. Blue-Pencil Plus+ gives users the ability to run various reports such as: retention period and destruction eligibility reports, inventory reports, account activity and more. The report centre provides visibility to your records management activity and helps reduce cost by effectively managing space and resources.
In addition, Blue-Pencil Plus+ gives your organization the tools to manage your documents in your office. You can order supplies, add new records, enter descriptions, and print labels and barcodes so all your documents and records are managed consistently throughout your organization.
Our team of professionals can help develop a document management strategy, build retention schedules for each record class, create policies and procedures, and train employees for on-going compliance and successful management.
Similarly, if you already have any type of records management program in place, we can review and assess your current procedures and make recommendations for improvements in cost, security, consistency and efficiency.
Some organizations need detailed indexing and coding. This means that each file within the organization is assigned a barcode that captures important information about the file. Blue-Pencil professionals can design an indexing scheme for your records and perform the data entry in our secure facility. We can create as many search fields as your business requires and create multi-level indexing for numerous departments and classes of information – all to make it easier to find what you need quickly. All data is uploaded to the Blue-Pencil Plus+ online portal so you can search, locate and request files right from your desktop.
Yes, Blue-Pencil can provide boxes and storage supplies. We always maintain a large inventory of file boxes so orders can be filled and shipped immediately. Boxes can also be picked up at our Oakville location.
Our file storage boxes are:
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